AI Receptionist for Daycare. Never miss an enrollment inquiry.

An AI receptionist for daycare centers is an intelligent virtual assistant that handles parent inquiries, schedules tours, answers questions about programs and availability, and manages enrollment communications 24/7. It understands childcare terminology, age-appropriate programs, and licensing requirements while providing the warm, professional communication parents expect when choosing care for their children.

AgentZap captures essential information through structured intake questions including child's name, age, and birthday, desired start date and schedule (full-time, part-time, before/after school), any special requirements or developmental considerations, how they heard about your center, and preferred tour times. It checks age-appropriate classroom availability in real-time and schedules tours at convenient times for working parents.

Yes, AgentZap is trained on your specific programs—infant care, toddler programs, preschool curriculum, before/after school care, and summer programs. It can explain age requirements, daily schedules, teacher-to-child ratios, educational philosophies (Montessori, play-based, etc.), meals and snacks, outdoor activities, and included learning materials with complete accuracy.

The AI recognizes urgent situations through keyword detection and tone analysis, immediately escalating to designated staff members. For routine matters like pickup authorization changes, early dismissal requests, or absence notifications, it follows your specific protocols and confirms with appropriate personnel before responding. Emergency contacts receive instant notifications.

Absolutely. The AI provides transparent pricing for different age groups and schedules, registration fees, sibling discounts, military/first responder discounts, payment schedules (weekly, bi-weekly, monthly), accepted payment methods, late payment policies, and information about childcare subsidy programs (CCAP, state assistance) your center accepts.

When classrooms are full, AgentZap explains waitlist procedures, captures complete family information, provides realistic timeline expectations based on historical turnover, and offers to notify parents immediately when spots become available. It can also suggest alternative schedule options (different days or part-time slots) that might have immediate availability.

The AI gathers comprehensive enrollment details: parent names and contact information, child's full name and birthdate, desired enrollment date and weekly schedule, any developmental considerations or allergies, how they learned about your center, specific questions for the tour, preferred tour dates/times, and emergency contact information.

AgentZap integrates with popular childcare management systems including Procare, brightwheel, HiMama, Kangarootime, ChildcareCRM, Kinderlime, and Sandbox. Lead information flows automatically into your existing enrollment pipeline, tours sync with your calendar, and parent communications are logged for compliance.

Yes, AgentZap uses enterprise-grade encryption for all data transmission and storage. We are compliant with state childcare licensing requirements, never store sensitive child information beyond what's necessary for enrollment, and provide audit logs for regulatory compliance. All call recordings are encrypted and access-controlled.

Parents can request human assistance at any time. AgentZap seamlessly transfers calls to your designated staff with full context of the conversation. For after-hours calls, it can schedule a callback, take a detailed message, or connect to an emergency line based on your preferences. The transition is smooth and professional.

A full-time receptionist costs $35,000-$45,000+ annually (salary, benefits, taxes, training). AgentZap starts at $99/month with 24/7 coverage—that's over 90% savings. Plus, you get consistent quality, no sick days, no turnover, and the ability to handle unlimited simultaneous calls during peak enrollment seasons.

Most daycare centers are fully operational within 48-72 hours. Our onboarding team helps configure your programs, pricing, availability, and custom responses. We provide a dedicated onboarding specialist who learns your center's unique personality and ensures the AI represents your brand perfectly from day one.