24/7 AI receptionist that handles parent inquiries, schedules tours, captures enrollment leads, and integrates with your childcare management software—while you focus on nurturing children.
Caring for children takes all your attention—but parents keep calling
When you're managing diaper changes and snack time, calls go to voicemail. Working parents researching care during lunch breaks move to the next center on their list.
Coordinating tour times while managing classroom ratios is nearly impossible. Parents want evenings and weekends—your busiest and least staffed times.
Staff answer the same questions about tuition, schedules, and availability dozens of times weekly—time that should be spent with children.
Industry research shows why every call matters
From first call to enrolled child in 4 simple steps
A working parent calls during their lunch break asking about availability for their 2-year-old.
AgentZap answers professionally, gathers child's info, age, schedule needs, and answers program questions.
Checks your real-time availability and books a tour at a time convenient for the parent.
All details sync to your CRM. You receive instant notification with complete family information.
"Thank you for calling Sunshine Daycare! I'm here to help with enrollment questions and tour scheduling. How can I assist you today?"
"Hi, I'm looking for care for my daughter. She just turned 2."
"Wonderful! Our toddler program is perfect for 2-year-olds. We focus on social development, early literacy, and lots of creative play. Are you looking for full-time or part-time care, and when would you like to start?"
AgentZap answers parent questions, schedules tours, and fills your classrooms
Provides the caring, professional communication parents expect when choosing childcare. Answers questions with patience, empathy, and warmth that reflects your center's values.
Books tours at times convenient for working parents, including evenings. Sends reminders, preparation tips, and "what to look for" guides to maximize show rates.
Collects child information, developmental considerations, schedule needs, and parent preferences—giving you everything needed for productive, personalized tours.
Features designed for daycare centers, preschools, and childcare facilities
Trained on your specific programs—infant, toddler, preschool, and school-age—with accurate age requirements, curricula, and teacher ratios.
Provides transparent pricing for different schedules, sibling discounts, registration fees, and accepted subsidy programs (CCAP, state assistance).
Knows which classrooms have openings, current waitlist status, and projected availability based on upcoming graduations to the next age group.
Answers questions about staff credentials, licensing status, security measures, vaccination policies, and illness protocols confidently.
Immediately routes urgent calls from current parents to appropriate staff. Handles pickup changes and early dismissals per your protocols.
Communicates fluently in Spanish, Mandarin, and 20+ languages, expanding your reach in diverse communities.
Captures waitlist inquiries, sets expectations, and automatically notifies families when spots open in their desired classroom.
Sends confirmation emails, reminder texts, and follow-up messages to maximize tour show rates and enrollment conversions.
Track inquiry sources, tour conversion rates, peak call times, and common questions to optimize your enrollment strategy.
Connect with 50+ childcare management platforms and 5,000+ business tools
See how AgentZap delivers 24/7 coverage at a fraction of the cost
Limited to business hours only. No coverage for evenings, weekends, lunch breaks, or sick days.
True 24/7/365 coverage including holidays. Handle unlimited simultaneous calls during peak enrollment.
Just one additional enrollment per month ($15,000 annual value) pays for AgentZap 12x over.
Get Custom ROI AnalysisAgentZap handles routine inquiries while seamlessly escalating complex situations to your staff.
Keywords, tone, or explicit request triggers escalation
Full conversation history sent to staff member
"Let me connect you with our director who can help..."
Call transferred or callback scheduled within minutes
Built with the strictest standards to protect children and families
Enterprise-grade security controls audited annually
All data encrypted in transit and at rest (AES-256)
Meets children's privacy protection requirements
Configurable retention periods and deletion policies
AgentZap maintains detailed call logs and records that satisfy state childcare licensing requirements. Our audit trails help you demonstrate compliance during inspections and renewals.
See how daycare centers are growing enrollment with AgentZap
"AgentZap transformed our enrollment process. We went from missing 40% of calls to capturing every single inquiry. Our tour bookings tripled in the first month."
Maria Rodriguez
Owner, Little Stars Learning Center
Austin, TX
"As a working parent myself, I know how frustrating it is when daycares don't answer. Now parents get instant responses 24/7, and we've filled our waitlist for the first time ever."
Jennifer Kim
Director, Sunshine Academy
Seattle, WA
"The integration with brightwheel is seamless. Leads automatically appear in our system, and I can see exactly what was discussed before tours. It's like having a perfect receptionist."
David Thompson
Owner, Growing Minds Childcare
Denver, CO
The most advanced AI receptionist built specifically for childcare
Unlike one-size-fits-all solutions, AgentZap learns your programs, policies, and personality. Montessori? Play-based? Religious curriculum? We adapt to you.
A dedicated specialist configures your AI, tests all scenarios, and ensures perfect setup. Most centers are live within 48 hours with zero technical effort.
Month-to-month flexibility. Cancel anytime. We earn your business every month with results, not lock-in.
See exactly where leads come from, peak inquiry times, common questions, and conversion rates. Make data-driven decisions about marketing and staffing.
Parents get answered on the first ring, every time. No hold music. No voicemail. Just immediate, helpful responses that keep families engaged.
Our AI learns from every interaction. We regularly review calls and refine responses to improve conversion rates and parent satisfaction.
Plans designed for childcare centers of all sizes. Start free, upgrade as you grow.
For home-based and small daycares (1-30 children)
For established centers (31-100 children)
For childcare chains and franchises
All plans include: Free setup • No contracts • Cancel anytime • 14-day money-back guarantee
Everything you need to know about AI receptionists for daycare centers
An AI receptionist for daycare centers is an intelligent virtual assistant that handles parent inquiries, schedules tours, answers questions about programs and availability, and manages enrollment communications 24/7. It understands childcare terminology, age-appropriate programs, and licensing requirements while providing the warm, professional communication parents expect when choosing care for their children.
AgentZap captures essential information through structured intake questions including child's name, age, and birthday, desired start date and schedule (full-time, part-time, before/after school), any special requirements or developmental considerations, how they heard about your center, and preferred tour times. It checks age-appropriate classroom availability in real-time and schedules tours at convenient times for working parents.
Yes, AgentZap is trained on your specific programs—infant care, toddler programs, preschool curriculum, before/after school care, and summer programs. It can explain age requirements, daily schedules, teacher-to-child ratios, educational philosophies (Montessori, play-based, etc.), meals and snacks, outdoor activities, and included learning materials with complete accuracy.
The AI recognizes urgent situations through keyword detection and tone analysis, immediately escalating to designated staff members. For routine matters like pickup authorization changes, early dismissal requests, or absence notifications, it follows your specific protocols and confirms with appropriate personnel before responding. Emergency contacts receive instant notifications.
Absolutely. The AI provides transparent pricing for different age groups and schedules, registration fees, sibling discounts, military/first responder discounts, payment schedules (weekly, bi-weekly, monthly), accepted payment methods, late payment policies, and information about childcare subsidy programs (CCAP, state assistance) your center accepts.
When classrooms are full, AgentZap explains waitlist procedures, captures complete family information, provides realistic timeline expectations based on historical turnover, and offers to notify parents immediately when spots become available. It can also suggest alternative schedule options (different days or part-time slots) that might have immediate availability.
The AI gathers comprehensive enrollment details: parent names and contact information, child's full name and birthdate, desired enrollment date and weekly schedule, any developmental considerations or allergies, how they learned about your center, specific questions for the tour, preferred tour dates/times, and emergency contact information.
AgentZap integrates with popular childcare management systems including Procare, brightwheel, HiMama, Kangarootime, ChildcareCRM, Kinderlime, and Sandbox. Lead information flows automatically into your existing enrollment pipeline, tours sync with your calendar, and parent communications are logged for compliance.
Yes, AgentZap uses enterprise-grade encryption for all data transmission and storage. We are compliant with state childcare licensing requirements, never store sensitive child information beyond what's necessary for enrollment, and provide audit logs for regulatory compliance. All call recordings are encrypted and access-controlled.
Parents can request human assistance at any time. AgentZap seamlessly transfers calls to your designated staff with full context of the conversation. For after-hours calls, it can schedule a callback, take a detailed message, or connect to an emergency line based on your preferences. The transition is smooth and professional.
A full-time receptionist costs $35,000-$45,000+ annually (salary, benefits, taxes, training). AgentZap starts at $99/month with 24/7 coverage—that's over 90% savings. Plus, you get consistent quality, no sick days, no turnover, and the ability to handle unlimited simultaneous calls during peak enrollment seasons.
Most daycare centers are fully operational within 48-72 hours. Our onboarding team helps configure your programs, pricing, availability, and custom responses. We provide a dedicated onboarding specialist who learns your center's unique personality and ensures the AI represents your brand perfectly from day one.
Learn proven strategies to fill your enrollment and reduce empty spots.
Read moreScripts and tips for converting more inquiries into enrolled families.
Read moreSee exactly how much you could save with automated call handling.
Read moreJoin 500+ companies using AgentZap to capture enrollment leads, schedule tours, and grow their programs. Start your free trial today.
14-day free trial • No credit card required • Setup in under 48 hours