Stop losing inspections because you were on a roof or in a crawl space. Our AI voice receptionist answers every call 24/7, captures property details, schedules around closing dates, and builds realtor relationships—so you never miss a booking.
When a real estate agent calls to schedule an inspection, they have a closing timeline to meet. If you do not answer, they call the next inspector on their list. Deals move too fast for callbacks.
When you are crawling through an attic, checking a foundation, or on a roof, you cannot answer the phone. Those 3-4 missed calls during a single inspection represent $1,500+ in lost bookings.
Buyers view homes after work and call inspectors in the evening. If your phone goes to voicemail at 7 PM after a showing, they schedule with whoever answers first.
From realtor call to confirmed inspection—all handled automatically
AI voice receptionist answers immediately—no hold times, no voicemail, any time of day or night.
AI captures address, property type, square footage, closing date, and required inspection services.
Schedules around inspection contingency deadlines and your availability. Accounts for travel time.
Confirmation sent to all parties. Job synced to your calendar and inspection software automatically.
"Thank you for calling Premier Home Inspections. This is Alex, how can I help you today?"
"Hi, this is Sarah from Coldwell Banker. I need to schedule a buyer inspection for a property closing in 10 days."
"Hi Sarah, great to hear from you. I can definitely help with that buyer inspection. What is the property address, and will you need any additional services like radon testing or a sewer scope?"
"It is 1245 Oak Valley Drive. Yes, we need radon testing. The house is about 2,400 square feet built in 1985."
"Perfect. For a 2,400 square foot home with radon testing, that will be $495. I have availability this Thursday at 9 AM or Friday at 1 PM. Which works better for the buyer's schedule?"
Result: Inspection booked, confirmation sent to realtor and buyer, job synced to Spectora—all while the inspector was conducting another inspection.
Everything you need to capture every realtor referral and book more inspections
AI receptionist builds rapport with your referral sources. Recognizes repeat calling agents, tracks their booking history, and handles them as VIP callers.
Captures inspection contingency dates and closing timelines. Ensures inspections are scheduled within required windows to keep transactions on track.
Books general inspections, pre-listing inspections, radon testing, mold assessments, termite/WDO, sewer scopes, and pool inspections. Quotes correctly for each.
Captures address, property type, square footage, year built, number of stories, and any known concerns. Everything you need before arriving on-site.
Accepts bookings within your coverage area. Politely declines distant properties with referral options to inspector partners in other areas.
Every call answered instantly—during business hours, after hours, weekends, and holidays. No hold times, no voicemail, no missed opportunities.
For multi-inspector firms, routes bookings based on service area, certifications, specialization, and availability. Assigns jobs automatically.
Sends booking details via SMS or email immediately after scheduling. Includes address, contact info, services requested, and timeline details.
Track referral sources, booking rates, and revenue by realtor. Identify your best referral partners and optimize your marketing accordingly.
AgentZap connects with the inspection and scheduling tools you already use
Report & Scheduling
Inspection Reports
Inspection Support Network
Inspection Software
Inspector Software
Calendar Sync
Calendar & Email
Automation
Workflows
Invoicing
Get 24/7 coverage at a fraction of the cost of hiring office staff
While our AI voice receptionist handles 95%+ of calls flawlessly, some situations benefit from speaking directly with an inspector. AgentZap includes intelligent escalation protocols.
See why inspectors are switching to AI receptionists
"I was losing 5-6 calls per day during inspections. Now the AI receptionist books every realtor call while I'm on-site. My inspection bookings are up 40% and I've added three new realtor referral sources in two months."
"Realtors kept telling me they called someone else because I didn't answer. The AI voice receptionist changed everything. Now I'm the inspector who always picks up. Revenue increased $4,200 per month from calls I used to miss."
"We run a 4-inspector team and the AI receptionist handles all scheduling seamlessly. It captures property details, checks our calendars, and routes jobs to the right inspector. We've eliminated double-bookings and scheduling errors completely."
AI receptionist trained specifically on home inspection terminology, services, and real estate timelines.
Zero hold times, zero voicemails. Every realtor call answered on the first ring, 24/7.
Connects with Spectora, HomeGauge, ISN, and your existing calendar and inspection software.
One additional inspection booking per month more than pays for the AI voice receptionist service.
An AI receptionist for home inspectors is an intelligent voice assistant that answers phone calls 24/7 from real estate agents, buyers, and sellers. It captures property details, coordinates inspection timing around closing dates and contingency deadlines, schedules buyer inspections, pre-listing inspections, and specialty services like radon testing and sewer scopes—all without human involvement.
Home inspectors spend most of their day on-site crawling through attics, checking foundations, and conducting inspections. When a real estate agent calls to book an inspection, they need immediate confirmation due to tight transaction timelines. An AI voice receptionist ensures every call is answered instantly, even during inspections, so you never lose a booking to a competitor.
Absolutely. The AI receptionist is trained to recognize and prioritize realtor calls, capture property address, transaction timeline, buyer contact information, inspection contingency deadlines, and any specific concerns. It builds rapport with your referral sources while scheduling efficiently, helping you maintain strong realtor relationships.
The AI voice receptionist captures closing dates, inspection contingency deadlines, and requested timeframes during the call. It schedules inspections to accommodate tight real estate timelines while respecting your availability and travel time between properties. Rush inspections and same-day requests are flagged appropriately.
Yes. The AI receptionist handles general home inspections, pre-listing inspections, buyer inspections, radon testing, mold assessments, termite/WDO inspections, sewer scope inspections, pool and spa inspections, and other specialty services. It captures which services are needed and quotes pricing accordingly.
An office assistant costs $35,000-$50,000+ annually, works limited hours, and cannot answer calls during evenings when buyers often call after viewing homes. An AI receptionist costs approximately $139/month, works 24/7, handles unlimited calls simultaneously, and never misses a booking opportunity—saving you over 97% compared to hiring staff.
Yes. For multi-inspector firms, the AI receptionist can route bookings to specific inspectors based on service area, specialization (commercial vs. residential), certifications, and availability. Jobs are assigned automatically based on rules you define.
AgentZap integrates with popular home inspection software including Spectora, HomeGauge, ISN (Inspection Support Network), Horizon, Palm-Tech, and others. This allows automatic appointment creation, calendar syncing, and report delivery coordination without manual data entry.
AgentZap includes intelligent human escalation protocols. When the AI detects situations requiring human judgment—such as complex commercial inspections, insurance claim questions, or customers who specifically request to speak with an inspector—it can seamlessly transfer the call or schedule a priority callback.
The AI voice receptionist handles rescheduling calls professionally, capturing new preferred dates and coordinating with real estate timelines. Weather-related changes, buyer delays, and closing postponements are managed smoothly without back-and-forth phone tag.
Yes. The AI receptionist provides true 24/7/365 coverage, including nights, weekends, and holidays. Since 40% of real estate activity happens on weekends and buyers often call evenings after viewing properties, after-hours coverage is essential for capturing bookings.
Most home inspection companies are fully operational within 24-48 hours. Setup includes configuring your service area, inspection types and pricing, availability windows, and software integrations. Our team handles the technical configuration so you can focus on conducting inspections.
Every call answered. Every realtor impressed. Every inspection booked. Join home inspectors who capture every opportunity with an AI receptionist that never misses a call.