AgentZap's AI voice receptionist answers every call 24/7, handles talent inquiries, manages production scheduling, routes press requests, and coordinates client communications—even during overnight shoots and weekend premieres.
24/7
Production Coverage
97%
Cost Savings
<1s
Response Time
100%
Calls Answered
4.9 on G2
4.8 on Capterra
2,000+
Businesses Served
24/7
Availability
The media industry never sleeps. Productions run 24/7, talent calls come at all hours, and press deadlines wait for no one.
$717B
US media & entertainment industry market size
Source: PwC Global Entertainment Report 2024
73%
of production calls come outside standard business hours
Source: Production Guild Survey 2024
$125K+
average cost per day for feature film production delays
Source: Entertainment Partners 2024
62%
of talent agents say missed calls cost them bookings
Source: Association of Talent Agents
Night shoots, early call times, weekend filming, location emergencies—critical calls come at all hours. Your AI receptionist handles vendor coordination, crew confirmations, and production updates around the clock while you focus on the creative work.
When agents call about talent availability for a role, they need answers fast. A missed call means the opportunity goes to another production. Your AI receptionist captures every talent inquiry immediately and ensures no casting opportunity slips away.
Entertainment journalists work on tight deadlines. When a reporter calls for a quote or interview request, delayed responses mean missed coverage. Your AI receptionist ensures every press inquiry is captured and routed immediately to your publicist.
From talent inquiry to booked meeting—all handled automatically by your AI receptionist
Your AI voice receptionist answers instantly, 24/7—no hold times, no voicemail, even during overnight shoots or premiere events.
AI determines caller type—talent agent, press, vendor, client, crew member—and routes accordingly with appropriate protocols.
The AI receptionist gathers all relevant details—project name, deadline, availability, requirements—based on inquiry type.
Meeting booked, message delivered, callback scheduled—all logged automatically to your production management system.
"Thank you for calling Paramount Pictures Production Office. This is Alex, how can I assist you today?"
"Hi, this is Jennifer Walsh from CAA. I'm calling about one of our clients for the upcoming David Chen project. We heard you're casting for the lead role."
"Hello Jennifer, thank you for reaching out. Yes, we're currently in pre-production on that project. Which talent are you representing, and I can check their availability against our production schedule?"
"I'm representing Marcus Rivera. He's available for the March through May production window and very interested in the role."
"Excellent, Marcus Rivera is a wonderful talent. That availability aligns well with our schedule. I'll capture his details and have our casting director Sarah reach out to you directly. Would you prefer a call or email, and what's the best time to connect?"
Result: Talent inquiry captured with all details, casting director notified instantly, follow-up scheduled—while the production team was on set filming.
Every feature designed to help you capture talent, manage productions, and never miss an opportunity
Your AI receptionist answers every call instantly—during overnight shoots, weekend premieres, festival submissions, and holiday breaks. No hold times, no voicemail for critical production calls.
AI captures agent name, talent represented, availability dates, rate expectations, and project interest. The AI receptionist routes casting inquiries to the right team member immediately.
The AI receptionist screens media inquiries, captures outlet details, deadline urgency, and interview topics. Routes to your publicist with full context for immediate action.
Books meetings, confirms call times, and coordinates schedules directly on your calendar. Your AI receptionist integrates with StudioBinder, Monday.com, and Google Calendar automatically.
Configure NDA acknowledgments, project codenames, and caller verification. The AI receptionist never discloses sensitive project details to unverified callers.
The AI receptionist recognizes key contacts—A-list talent, major studio executives, top journalists—and provides white-glove treatment with priority routing.
Track call volume, peak times, inquiry types, and response rates. Your AI receptionist provides data-driven insights for staffing and resource allocation.
During premiere week, festival season, or breaking news, the AI receptionist handles unlimited calls at once. No caller waits while others get help.
Your AI receptionist handles calls in English, Spanish, French, Mandarin, and more. Perfect for international co-productions and global talent coordination.
AgentZap's AI receptionist connects with the entertainment industry tools you already use
StudioBinder
Frame.io
Monday.com
Salesforce
HubSpot
Asana
Slack
Zoom
Google Workspace
Microsoft Teams
Notion
Airtable
Dropbox
Box
Adobe Creative Cloud
Calendly
Zapier
Make
Plus 5,000+ more apps via Zapier and our API
Compare the true cost of hiring vs. AgentZap's AI receptionist for your entertainment company
Limitation: Only covers 40-50 hours/week. Late night calls, weekend emergencies, and holiday periods require additional coverage or go to voicemail.
Includes: 24/7/365 coverage, unlimited simultaneous calls, all integrations, VIP routing, confidentiality protocols, and no overtime ever.
Annual Savings: $66,212 - $105,212
That's enough to fund an entire indie production or a year of marketing.
While your AI voice receptionist handles 95%+ of calls flawlessly, some situations require the human touch. AgentZap includes intelligent escalation protocols designed for the entertainment industry.
"Before AgentZap's AI receptionist, we were missing 35% of talent calls during production hours. Now every agent inquiry is captured instantly. We've signed 8 more talent deals this quarter because we're actually returning calls within minutes instead of days."
Rachel Mendez
Head of Talent Relations
Meridian Entertainment Group
Los Angeles, CA
35% more calls captured
"During Sundance, our phones were ringing off the hook. The AI receptionist handled 200+ calls a day flawlessly—press inquiries, distribution calls, talent meetings. It was like having a team of 10 receptionists working around the clock. Game changer for festival season."
David Park
VP of Acquisitions
Indie Spirit Films
New York, NY
200+ daily calls handled
"Our production runs 18-hour days. Human receptionists can't cover that without massive overtime. The AI voice receptionist answers at 5 AM when locations are calling about permits and at midnight when vendors are confirming deliveries. It paid for itself in week one."
Marcus Williams
Executive Producer
Peachtree Productions
Atlanta, GA
18-hour daily coverage
AI receptionist understands call sheets, talent holds, press junkets, and production schedules. Industry-specific from day one.
Your AI receptionist answers every call instantly—no hold music, no voicemail during critical production moments.
NDA protocols, codename support, and caller verification protect your unannounced projects and talent deals.
Full 24/7 AI receptionist coverage for less than a week of a production coordinator's salary.
The AI receptionist integrates with StudioBinder, Frame.io, Monday.com, and your entire production stack.
Your AI receptionist recognizes A-list contacts and major studio executives for priority white-glove treatment.
An AI receptionist for media and entertainment is an intelligent voice assistant that answers phone calls 24/7, handles talent inquiries, production scheduling requests, press calls, and client communications—all without human involvement. Unlike traditional answering services, AgentZap's AI voice receptionist understands entertainment industry terminology (call sheets, talent holds, press junkets, production schedules), can discuss project details professionally, and integrates directly with production management software like StudioBinder, Frame.io, and Monday.com.
The AI receptionist captures essential details from talent calls—agent name, talent represented, availability dates, rate expectations, and project interest. It can explain current casting needs, collect headshots and reels via email follow-up, and schedule audition callbacks. Talent managers calling at midnight about availability for tomorrow's shoot get immediate, professional responses instead of voicemail.
Yes, press management is a core capability. The AI receptionist screens media inquiries, captures outlet name, journalist contact info, deadline urgency, and interview topic. It can provide approved press materials, schedule interviews with publicists, and prioritize high-profile outlets. Entertainment journalists working on tight deadlines get immediate acknowledgment and routing.
Absolutely—this is the primary benefit for entertainment companies. Productions run 24/7 with call times at 5 AM and wrap times at midnight. The AI receptionist answers every call instantly, whether it's a location scout calling about a permit issue at 11 PM or a vendor confirming equipment delivery for a 6 AM call time. You never miss critical production communications.
Hiring a production coordinator or receptionist costs $45,000-$65,000+ annually (salary, benefits, overtime) and only covers standard hours. AgentZap's AI receptionist costs $139-$399/month ($1,668-$4,788/year) for unlimited 24/7 coverage—a savings of 97% or more. Plus, the AI handles unlimited simultaneous calls during high-volume periods like premiere weeks or festival submissions.
AgentZap integrates with all major production and entertainment platforms including StudioBinder, Frame.io, Monday.com, Asana, Salesforce, HubSpot, Google Workspace, Slack, and Zoom. Every inquiry is automatically logged with contact details, project references, and follow-up requirements. Calendar syncing ensures no scheduling conflicts.
Yes, confidentiality is built into the AI's protocols. You can configure NDA acknowledgment scripts, codename usage for unannounced projects, and caller verification for sensitive information. The AI will not disclose project details to unverified callers and can route sensitive inquiries directly to designated team members.
AgentZap's AI receptionist recognizes when human intervention is needed. For VIP callers, upset clients, urgent production issues, or callers who specifically request a person, it can initiate immediate escalation via SMS, schedule priority callbacks, or transfer to an on-call team member. You control which situations trigger transfers based on keywords, caller ID, or urgency levels.
Unlike human receptionists who can only handle one call at a time, AgentZap handles unlimited simultaneous calls. During Sundance submissions, Emmy campaign season, or premiere week when call volume spikes exponentially, every single caller gets immediate attention. No hold times, no voicemail, no missed opportunities.
The AI introduces itself professionally and focuses on helping the caller efficiently. Most industry professionals care more about getting information fast and connecting with the right person than whether the receptionist is human or AI. The experience is conversational, professional, and gets callers the assistance they need immediately.
Most entertainment companies are live within 15 minutes. You connect your calendar, set up your project types and department routing, configure your talent intake preferences, and choose your software integrations. Our entertainment-specific templates include pre-built scripts for production inquiries, talent bookings, press requests, and vendor coordination.
Yes, AgentZap handles inquiries for production companies, talent agencies, PR firms, post-production houses, music labels, podcast networks, streaming services, advertising agencies, and more. The AI can differentiate between inquiry types and route appropriately—talent calls can be prioritized differently than vendor inquiries or press requests.
Every missed call is a potential talent booking, press feature, or production deal walking away. Start capturing every opportunity today with AgentZap's AI receptionist for media and entertainment.
No credit card required. Live in 15 minutes. Cancel anytime.