AI voice receptionist that qualifies new business leads, schedules discovery calls, and manages client communications 24/7—so your creative team can focus on campaigns, not phone calls.
Industry research shows why every inquiry matters
Your creative work is exceptional—but prospects can't reach you when they're ready to buy
When your team is on set, in creative reviews, or presenting to clients, new business calls go to voicemail. Prospects with urgent campaign needs call the next agency on their list.
Every phone call interrupts creative flow. Designers, writers, and strategists lose productive time answering routine inquiries that could be handled automatically.
CMOs and marketing directors often call after business hours when reviewing agency options. Without 24/7 coverage, you're invisible when prospects are actively searching.
From first call to booked discovery session in minutes
A marketing director calls at 7 PM looking for help with an upcoming product launch.
Gathers company size, budget range, timeline, campaign goals, and services needed.
AI scores the lead based on your ideal client profile and flags high-value opportunities.
Schedules discovery call with your BD team and sends confirmation with prep questions.
"Thank you for calling Catalyst Creative. I'm the after-hours assistant. How can I help you today?"
"Hi, I'm looking for an agency to help us launch a new SaaS product. We need help with brand positioning, website, and a launch campaign."
"That's exactly what we specialize in! To help our team prepare, may I ask a few questions? What's your target launch timeline, and do you have a budget range in mind for this initiative?"
"We're looking at Q2 launch, and we're budgeting around $150K for the full campaign including creative development."
"Perfect. We've worked with several SaaS launches in that range. Our Creative Director, Sarah, has availability tomorrow at 10 AM or Thursday at 2 PM for a discovery call. Which works better for you?"
Intelligent call handling designed specifically for creative agencies
AI trained on your complete service offerings—SEO, PPC, social, content, branding, video—to have informed conversations with prospects.
Gathers RFP details, deadlines, and requirements for immediate business development team action. Never miss a time-sensitive opportunity.
Routes existing client calls to assigned account managers based on client-team mapping. VIP clients get priority escalation.
Tactfully discusses investment levels to ensure alignment with your minimum retainer requirements before scheduling calls.
Provides general campaign status to clients and captures specific feedback, creative revisions, or approval requests.
Books strategy sessions directly into your team's calendars with timezone coordination and automated reminders.
Handle international prospects in Spanish, French, German, and 20+ other languages to expand your global reach.
Get instant notifications when high-value leads call. Receive full qualification summaries via email, SMS, or Slack.
Track how prospects found your agency—referrals, Google, Clutch, awards—to measure marketing ROI and optimize acquisition.
Connect with the marketing software you already use
See how an AI receptionist delivers 24/7 coverage at 97% savings
Limited hours, vacation time, sick days, only handles one call at a time.
True 24/7 coverage. Never sick. Handles 100 calls simultaneously. No benefits required.
If you miss just 1 new client inquiry per month at $65K average retainer value, that's $780,000/year in lost revenue. AgentZap pays for itself on the first captured lead.
Get Custom ROI AnalysisThe AI receptionist handles routine calls while intelligently escalating complex situations to your team.
VIP client, urgent issue, or complex request triggers escalation
Assigned account manager receives call with full context within seconds
AI briefs team member on situation, then seamlessly transfers the call
If unavailable, schedules urgent callback and sends priority alerts
See how agencies are capturing more clients with our AI receptionist
"AgentZap transformed our new business pipeline. We were missing 35% of prospect calls during client shoots and presentations. Now every inquiry gets immediate response, and our discovery call bookings increased by 42%."
Jessica Chen
Managing Partner, Ignite Digital Agency
Los Angeles, CA
"The AI voice receptionist captures RFP details perfectly. We've won 3 major accounts in the past quarter that came in after hours. The $150K in new retainers more than justifies the investment."
Marcus Williams
Business Development Director, Spark Creative
Chicago, IL
"Our creative team was constantly interrupted by phone calls. Since implementing AgentZap, they're 40% more productive on billable work, and we haven't missed a single new business opportunity in 6 months."
Amanda Rodriguez
CEO, Fusion Marketing Group
Austin, TX
The most advanced AI voice receptionist built for creative agencies
Unlike generic AI, AgentZap is trained on marketing terminology, service offerings, retainer models, and creative briefs. It understands the difference between SEO and PPC, brand strategy and content marketing.
Our specialists configure your service menu, qualification questions, CRM integrations, and team routing rules. Most agencies are live within 24 hours with dedicated setup support.
Month-to-month flexibility. We earn your business with results, not lock-in agreements. Cancel anytime with no penalties or hidden fees.
Track lead sources, qualification rates, peak call times, and conversion metrics. Make data-driven decisions about business development and marketing spend.
Everything you need to know about AI receptionists for marketing agencies
An AI receptionist for marketing agencies is an intelligent virtual assistant that handles inbound client calls 24/7, qualifies new business leads, captures project requirements, and schedules discovery calls. Unlike traditional answering services, AI receptionists understand marketing terminology, service offerings (SEO, PPC, social media, content), and can have informed initial conversations with prospects—ensuring your creative team stays focused while no opportunity slips through.
The AI voice receptionist asks strategic qualification questions including business type, industry, marketing goals, current challenges, monthly budget range, timeline urgency, and decision-making process. It captures details about which services interest them—SEO, paid advertising, social media management, content marketing, branding—and scores leads based on your ideal client profile. Your business development team receives qualified leads with complete context for effective follow-up.
Absolutely. The AI receptionist recognizes existing clients, can provide general campaign status updates, take detailed messages about creative feedback or revision requests, and route urgent matters immediately to the assigned account manager. This keeps clients feeling valued and connected even when your team is in creative reviews, client presentations, or photo/video shoots.
The AI receptionist coordinates discovery calls and strategy sessions based on your team's availability, sends meeting confirmations with preparation questionnaires, and gathers initial business information so your team walks into meetings prepared to impress. It handles timezone coordination for remote clients and sends reminders to reduce no-shows on high-value prospect meetings.
Yes. The AI voice receptionist is trained on your complete service offerings—SEO, content marketing, paid advertising, social media management, email marketing, branding, web design, video production—and can explain each at a high level while capturing specific interest areas. This ensures prospects get immediate answers to basic questions while complex consultations are scheduled with the right team members.
The AI receptionist captures RFP details including project scope, timeline, budget parameters, selection criteria, and submission deadlines. It immediately alerts your business development team for time-sensitive opportunities and gathers all information needed to prepare competitive proposals. For urgent RFPs with 24-48 hour deadlines, it can trigger emergency escalation to leadership.
Traditional answering services charge $2-6 per call, have hold times, and operators lack marketing context. An AI receptionist handles unlimited simultaneous calls instantly, costs a flat monthly rate, understands your service offerings, integrates with your CRM and project management tools, and is trained on agency-specific terminology like retainers, campaigns, and creative briefs.
The AI voice receptionist integrates with CRM systems (HubSpot, Salesforce, Pipedrive), project management tools (Monday.com, Asana, Basecamp, ClickUp), and calendar applications. Lead information flows automatically into your existing sales pipeline, tasks are created for follow-up, and calendar invites are sent for scheduled discovery calls—all without manual data entry.
The AI receptionist introduces itself professionally and focuses on helping callers efficiently. Most prospects appreciate getting immediate response at any hour rather than leaving a voicemail. The experience is professional and engaging. Callers can always request to speak with a team member, triggering immediate escalation to the appropriate person.
For urgent matters like campaign issues, time-sensitive approvals, or client emergencies, the AI receptionist recognizes urgency indicators and can immediately transfer to an on-call account manager or creative director with full conversation context. You configure escalation rules based on client tier, issue type, and team availability.
The AI voice receptionist gathers comprehensive details: company name and contact information, industry and business description, marketing goals and specific challenges, current marketing activities and spend, services of interest, budget range for new initiatives, timeline expectations, decision-makers involved, and how they discovered your agency. This creates a complete lead profile for effective follow-up.
Most marketing agencies are fully operational within 24-48 hours. Our onboarding specialists configure your service offerings, qualification questions, CRM integrations, and discovery call scheduling. We provide dedicated setup support and testing to ensure the AI receptionist handles your specific requirements correctly before going live.
Join 2,000+ marketing agencies using AgentZap to qualify leads, schedule discovery calls, and grow their client roster—24/7, without missing a beat.
14-day free trial • No credit card required • Setup in under 24 hours
Best practices for capturing and converting new business leads efficiently.
Read moreStrategies for improving response time and proposal conversion rates.
Read moreComplete comparison of costs, features, and ROI for creative agencies.
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