Your AI receptionist pre-screens candidates, captures job orders, schedules interviews, and confirms availability around the clock. Never miss a placement opportunity again with the leading AI voice receptionist for recruiters.
Industry data shows why every candidate call matters
The best candidates and hottest job orders come at the worst times
Recruiters juggle candidate screening calls, client job order calls, and placement follow-ups. When phones overflow, qualified candidates go to competing agencies who answer faster.
Initial candidate screening calls consume 2-3 hours of recruiter time daily. Basic qualification questions should not require your highest-paid talent when an AI receptionist can handle them.
Job seekers browse and apply in evenings and weekends. Urgent client orders come after 5 PM. Without 24/7 AI receptionist coverage, you miss the opportunities that build your business.
From candidate call to qualified lead in minutes
A job seeker calls at 9 PM about warehouse positions they saw online.
The AI receptionist asks about experience, certifications, availability, and pay expectations.
Qualified candidates get scheduled for recruiter interviews. Others receive appropriate responses.
Candidate has a next-day recruiter call confirmed before they hang up the phone.
“Thank you for calling Premier Staffing Solutions. I'm the recruiting assistant. Are you calling about a job opportunity, or are you a client with a staffing need?”
“I'm looking for warehouse work. I saw your posting for forklift operators.”
“Great! We have several forklift positions available. Do you have a current forklift certification, and if so, what types of equipment are you certified on?”
“Yes, I'm certified on sit-down and stand-up forklifts. I've been operating for 4 years.”
“Excellent experience! We have positions paying $22-26 per hour. What are your availability and shift preferences? And I can schedule you for a quick call with one of our recruiters tomorrow.”
Every feature your recruiting team needs to fill more positions faster
AI receptionist captures work history, skills, certifications, availability, and pay expectations. Qualifies candidates against your criteria before recruiter involvement.
Collects complete job requirements from clients including position details, skills needed, pay rates, start dates, and worker count for immediate recruiter action.
Coordinates interviews between candidates, recruiters, and clients. Eliminates phone tag and reduces time-to-interview by 50% with automated scheduling.
Routes candidates to recruiters specializing in their skills or industry. IT candidates go to tech recruiters, healthcare to medical staffing specialists.
Captures temp worker call-outs with reasons and duration. Updates availability status in real-time so you know who is ready for assignments.
Verifies certifications, licenses, and requirements during initial screening. Confirms forklift certs, CDLs, medical licenses, and compliance documents.
Recognizes urgent staffing needs and immediately alerts available recruiters. Never miss a rush order that could mean multiple placements.
AI receptionist screens candidates fluently in English, Spanish, and 20+ languages to reach broader talent pools for diverse client needs.
Track call volumes, candidate sources, screening completion rates, and time-to-placement. Optimize your recruitment process with data-driven insights.
Your AI receptionist connects with leading ATS platforms and recruiting tools
See how the AI receptionist delivers 97% cost savings for staffing agencies
Limited to business hours. Sick days, vacation, turnover. Can only handle one call at a time.
True 24/7/365 coverage. Handles unlimited calls. Never takes sick days or vacations.
The average staffing agency saves $48,732 annually by switching from human receptionists to the AgentZap AI receptionist. Plus, 24/7 candidate screening means more placements and revenue.
Get Your Custom ROI AnalysisYour AI receptionist handles routine screening and scheduling while intelligently escalating complex situations and hot candidates to your recruitment team.
Candidate has in-demand skills or client has urgent multi-position order
Available recruiter receives notification with full candidate or order details
AI receptionist introduces the caller and provides complete context
If recruiters unavailable, schedules priority callback for first thing next day
See how recruiting teams are filling more positions with AgentZap
“The AI receptionist screens 200+ candidates per week that we never could have reached. Our recruiters now spend 100% of their time on qualified candidates instead of basic phone screens. Placements are up 40% since implementation.”
Rachel Martinez
Director of Operations, Apex Staffing Solutions
Dallas, TX
“We were losing candidates to agencies that answered faster. The AI receptionist answers every call instantly, screens candidates at 9 PM on weekends, and books them for Monday interviews. Our candidate pipeline has never been stronger.”
David Chen
Founder, TechForce Recruiting
San Jose, CA
“The Bullhorn integration was seamless. Candidate profiles flow right into our ATS, and interview appointments sync automatically. What used to take our team hours happens automatically 24/7. The AI receptionist paid for itself in the first week.”
Sarah Thompson
VP Recruiting, National Staffing Partners
Chicago, IL
The most advanced AI receptionist built specifically for recruiting
Unlike generic AI assistants, our AI receptionist is trained on staffing terminology, candidate screening workflows, and recruiting best practices. It understands the difference between a hot candidate and a tire-kicker.
Our staffing specialists configure your qualification scripts, job categories, recruiter routing, and ATS integrations. Most agencies are screening candidates within 72 hours of signup.
Month-to-month flexibility so we earn your business with results. Cancel anytime with no penalties if the AI receptionist does not deliver ROI for your agency.
Track candidate sources, screening completion rates, time-to-interview, and conversion to placement. Make data-driven decisions to optimize your recruiting funnel.
Candidates and clients never wait on hold. The AI receptionist answers every call instantly, 24/7/365. Handle unlimited simultaneous calls during hiring surges.
Our AI receptionist learns from every interaction. We regularly review screening conversations and refine responses to improve candidate quality and client satisfaction.
Everything you need to know about AI receptionists for staffing agencies
An AI receptionist for staffing agencies is an intelligent virtual assistant that handles calls from job seekers and clients 24/7. It pre-screens candidates, captures job requirements from clients, schedules interviews, confirms candidate availability, and manages the high call volume that staffing agencies face. Unlike traditional answering services, an AI receptionist responds instantly to every call, never puts callers on hold, and integrates directly with your ATS and staffing software to keep your recruitment pipeline moving around the clock.
The AI voice receptionist for recruiters conducts structured initial screening calls that capture work history, skills, certifications, availability, location preferences, salary expectations, and right-to-work status. It asks qualification questions tailored to specific job types (industrial, clerical, IT, healthcare staffing) and scores candidates against your criteria. Qualified candidates are prioritized for recruiter follow-up, while those who do not meet basic requirements receive appropriate responses. This automated screening process saves recruiters 2-3 hours daily on initial phone screens.
Yes, the AI receptionist captures complete job order details from clients including position title, required skills and experience, number of positions to fill, start date, pay rate or salary range, work location, shift requirements, and any special certifications needed. This information flows directly into your recruitment system with full context, enabling your team to begin sourcing immediately. The AI receptionist can also handle urgent "hot order" requests by immediately alerting available recruiters for rapid response.
The AI receptionist coordinates interview schedules between candidates, recruiters, and client hiring managers. It checks real-time availability across all parties, books interview slots, sends instant confirmations via text and email, and handles rescheduling requests. This eliminates the phone tag that traditionally slows down the placement process. Many staffing agencies report reducing time-to-interview by 50% after implementing an AI receptionist for their scheduling workflows.
Absolutely. Staffing agencies face unpredictable call spikes when clients urgently need workers or during seasonal hiring periods. The AI receptionist scales instantly to handle any volume of simultaneous calls with no busy signals, no hold times, and no dropped calls. Whether you receive 10 calls or 1,000 calls in an hour, every candidate and client gets immediate, professional attention. This ensures you capture every placement opportunity during your busiest periods.
The AI receptionist can receive call-out reports from temp workers, capturing the reason, expected duration, and any relevant details. It also manages availability updates, noting when workers are ready for new assignments, preferred schedules, and location preferences. This information updates your staffing system in real-time, giving you accurate visibility into your available workforce for rapid placement matching.
The AI receptionist gathers comprehensive candidate profiles including: contact information, work experience summary, relevant skills and certifications (forklift, CDL, medical licenses, etc.), preferred positions and industries, availability and schedule preferences, location and transportation details, salary or pay rate expectations, and right-to-work verification status. This structured data flows directly into your ATS for efficient recruiter follow-up and placement matching.
The AI receptionist integrates with leading staffing and ATS platforms including Bullhorn, JobDiva, Avionté, TempWorks, Workday, ADP Workforce, and LinkedIn Recruiter. Candidate profiles, job orders, interview appointments, and availability updates flow directly into your existing workflows via native integrations or API connections. Most agencies are fully integrated within 48-72 hours of setup.
Yes, the AI receptionist supports fluent conversations in English, Spanish, and 20+ other languages. This is essential for staffing agencies that serve diverse candidate pools in industries like manufacturing, hospitality, healthcare, and agriculture. Language detection is automatic, so candidates are served in their preferred language without delay.
The AI receptionist uses configurable qualification scripts tailored to different job categories. For industrial positions, it verifies physical capabilities, safety certifications, and equipment experience. For clerical roles, it assesses software proficiency and typing skills. For healthcare staffing, it confirms licenses, certifications, and compliance requirements. This ensures candidates are matched to appropriate opportunities from the first call.
The AI receptionist seamlessly escalates to human recruiters when needed. During business hours, calls transfer directly to available team members with full conversation context. After hours, the AI can schedule callback appointments, take detailed messages, or connect urgent matters to on-call staff. Callers can also request human assistance at any time during the conversation.
Most staffing agencies are fully operational with their AI receptionist within 72 hours. Our onboarding team configures your qualification scripts, job type categories, recruiter routing rules, and ATS integrations. We provide dedicated setup support and testing to ensure the AI receptionist handles your specific workflows correctly before going live with candidate and client calls.
Join 2,000+ businesses using AgentZap's AI receptionist to screen candidates, capture job orders, and close placements around the clock. Start your free trial today.
14-day free trial • No credit card required • Setup in under 72 hours
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