Stop losing estimate requests to voicemail. Our AI voice receptionist answers every call 24/7, qualifies painting projects, captures color preferences, and schedules estimates—even when your crew is on the ladder.
When you are cutting in trim or rolling ceilings, you cannot answer the phone. That homeowner ready to book a $3,500 interior job calls the next painter instead—68% hire whoever responds first.
By the time you return calls at the end of the day, homeowners have already gotten 2-3 other quotes. In painting, speed wins jobs. Waiting hours to call back means losing to faster competitors.
Without lead qualification, you drive 30 minutes to quote a job where the homeowner's budget is half what it should be. Time wasted, gas burned, and no paint sold.
From inquiry to scheduled estimate—all handled automatically while you paint
AI voice receptionist answers instantly—no hold times, no voicemail, any time of day or night, even while you are on a job site.
AI captures interior/exterior, room count, surface conditions, timeline, budget range, and color preferences—everything for accurate quoting.
Based on your pricing guidelines, AI provides a ballpark estimate and explains your process, warranties, and quality standards.
Appointment booked on your calendar, confirmation text sent, and lead details synced to your CRM—all before you finish the current coat.
"Thank you for calling ProCoat Painting. This is Alex, how can I help you today?"
"Hi, I need to get my living room, dining room, and hallway painted. The walls are in pretty rough shape—some peeling and a few cracks."
"I can definitely help with that. For those three areas with prep work needed, you are typically looking at $1,800 to $2,400 depending on ceiling height and the extent of repairs. Do you have a color in mind, or would you like our painter to bring some samples?"
"I am thinking a light gray, maybe Benjamin Moore. And yes, I would love to see some samples. How soon can someone come out?"
"Perfect, I have noted Benjamin Moore light gray with samples. I have openings this Thursday at 10 AM or Friday at 2 PM for a free estimate. Which works better for you?"
Result: Project qualified (3 rooms, prep work needed, $1,800-$2,400 range), color preference noted (Benjamin Moore light gray), estimate scheduled for Thursday 10 AM. Confirmation text sent. Lead synced to Jobber.
Everything you need to capture every lead and book more painting jobs
Captures interior vs exterior, room count, square footage, surface conditions, prep work needed, and timeline. Know exactly what you are walking into before the estimate.
Gathers color preferences, brand requirements, and finish types. Books color consultation appointments for clients who need help choosing the perfect paint colors.
Books on-site estimate appointments directly on your calendar. Considers service area and travel time, sends confirmation texts to homeowners automatically.
Handles both project types with appropriate questions. Residential room counts and finishes, commercial square footage and facility requirements.
Captures requests for cabinet refinishing, deck staining, exterior trim, faux finishes, and specialty coatings. Routes to specialized crews when needed.
Accepts leads in your coverage area. Politely declines distant projects with referral options. Maximizes profitable jobs, minimizes windshield time.
Provides estimate ranges based on your pricing and gauges budget expectations. Avoid wasting time on quotes where expectations do not match reality.
Every call answered instantly—during business hours, after hours, weekends, and holidays. Homeowners research painters in the evening; now you capture those leads.
Track lead sources, project types, estimate-to-close rates, and average job values. Optimize your marketing spend and understand your best lead channels.
AgentZap connects with the estimating and scheduling tools painters already use
Plus 5,000+ more apps via Zapier and our API
Get 24/7 coverage at a fraction of the cost of hiring a receptionist
While our AI voice receptionist handles 95%+ of calls flawlessly, some situations benefit from human touch. AgentZap includes intelligent escalation protocols.
See why 500+ painters use AgentZap
"I was missing 6-8 calls a day while painting. Now every single call gets answered and I have booked 35% more estimate appointments in the first two months. That is an extra $47,000 in jobs I would have lost to competitors."
"The AI captures project details perfectly. Room count, surface conditions, color preferences—it is all there when I review leads. My closing rate on estimates went up 28% because I show up prepared with the right samples."
"We run three crews and cannot answer phones while spraying exteriors. Before AgentZap, evening calls went to voicemail. Last month we closed a $22,000 exterior job from a lead that came in at 7:30 PM on a Tuesday."
AI trained on painting projects, finishes, prep work, and industry terminology. Understands interior, exterior, cabinets, and specialty coatings.
Zero hold times, zero voicemails. Every call answered on the first ring, even when you are on a ladder or it is 8 PM on Saturday.
Connects with Jobber, PaintScout, Estimate Rocket, and your existing scheduling system in minutes. No technical expertise required.
Most painting contractors see ROI within 30 days. One average paint job pays for an entire year of AI receptionist service.
An AI receptionist for painting contractors is an intelligent voice assistant that answers phone calls 24/7, captures project details for accurate estimates, schedules painting consultations, qualifies leads by project scope and budget, and manages your entire booking process—all without human intervention. Unlike traditional answering services, AgentZap understands painting terminology (interior, exterior, prep work, finishes, primers) and integrates with your estimating software.
Absolutely. When you are on a ladder cutting in trim or your crew is rolling ceilings, every call still gets answered instantly. The AI receptionist captures lead information, qualifies the project scope, schedules estimate appointments, and sends you a notification—no more checking voicemails during lunch breaks or losing jobs to faster competitors.
The AI captures essential project details during every call: interior vs exterior, number of rooms or square footage, surface conditions (peeling, cracking, water damage), timeline requirements, budget range, and color preferences. This helps you prioritize estimates, prepare accurate quotes, and avoid wasting time on projects outside your scope.
Yes. The AI voice receptionist tailors questions based on project type—room counts and ceiling heights for residential, square footage and facility type for commercial. It captures surface types, prep work needed, and specific requirements like industrial coatings, decorative finishes, or cabinet refinishing.
The AI books estimate appointments directly on your calendar, considering your service area and travel time between jobs. It sends confirmation texts with address details, handles rescheduling professionally, and can even book color consultation appointments for clients who need help choosing paint colors.
Hiring an office manager for a painting company costs $38,000-$50,000+ annually (salary, benefits, training) and only works 40 hours per week. AgentZap costs $139-$399/month ($1,668-$4,788/year) for unlimited 24/7 coverage—a savings of 90% or more. One painting job typically pays for an entire year of AI receptionist service.
Yes. The AI gathers general color preferences, finish types (flat, eggshell, satin, semi-gloss, high-gloss), brand requirements (Benjamin Moore, Sherwin-Williams, etc.), and any special requests like accent walls or decorative finishes. This information helps you prepare for the estimate visit with color samples and accurate material estimates.
The AI receptionist identifies urgent situations like water damage repairs requiring painting, insurance claims, pre-sale home prep with tight deadlines, or time-sensitive commercial work. These calls are flagged as priority and routed to you immediately via call transfer or urgent SMS notification.
AgentZap integrates with popular painting and contractor software including Jobber, Housecall Pro, PaintScout, Estimate Rocket, SingleOps, and more. Every lead is automatically logged with project details, customer information, and scheduling preferences. We also connect with Google Calendar, Outlook, and general CRMs via Zapier.
The AI introduces itself professionally and focuses on helping the caller quickly. Most homeowners care about getting their painting estimate scheduled and their questions answered—not whether the receptionist is human or AI. The experience is conversational, natural, and gets callers the service they need.
AgentZap includes intelligent escalation protocols. When the AI detects situations requiring human judgment—detailed color consultations, complex surface restoration questions, large commercial bids, or customer complaints—it can seamlessly transfer to you or schedule a priority callback. You control which triggers activate escalation.
Most painting contractors are fully operational within 24-48 hours. Setup includes configuring your service types, pricing guidelines, scheduling preferences, and software integrations. Our painting-specific templates include pre-built scripts for interior/exterior estimates, cabinet refinishing, deck staining, and commercial painting inquiries.
Join 500+ painting contractors who capture every call and close more estimates with an AI voice receptionist that never takes a day off.
No credit card required. Setup in under 24 hours.