AI Receptionist for Wedding Planners. Never miss a bride inquiry.

An AI receptionist for wedding planners is an intelligent virtual assistant that handles all incoming calls 24/7—answering bride inquiries, qualifying engaged couples, scheduling consultations, and managing vendor communications. Unlike traditional answering services, an AI voice receptionist understands wedding planning terminology, can discuss your service packages, capture wedding dates and budgets, and integrate with wedding CRMs like HoneyBook and Dubsado.

Our AI receptionist asks strategic qualifying questions to help you identify ideal clients: wedding date and flexibility, venue status (booked or searching), estimated guest count, budget range for planning services, desired planning level (full-service, partial, or day-of coordination), cultural or religious considerations, and how they discovered your business. All details are logged and prioritized based on your criteria.

Absolutely. This is one of the biggest benefits for wedding planners. While you are executing a flawless wedding day, your AI receptionist handles every incoming call—whether from inquiring brides, vendors needing confirmation, or urgent matters requiring escalation. You can focus completely on your clients without missing opportunities.

The AI receptionist recognizes urgent matters—florist delivery changes, caterer timeline updates, venue emergencies—and can immediately escalate via text or call to you or your team. For routine vendor inquiries, it captures detailed messages and schedules callbacks, protecting your focus during event execution.

Yes. Your AI voice receptionist is fully trained on your service offerings—full-service planning, partial planning, month-of coordination, day-of coordination, destination wedding packages, and any custom services. It explains inclusions, answers common questions, and helps callers identify which package best suits their needs and budget.

Engagement season (November through February) brings a surge of inquiries exactly when planners are busiest with current clients. Your AI receptionist handles unlimited simultaneous calls, ensuring every newly engaged couple receives immediate, personalized attention. No more lost leads during your busiest months.

The AI receptionist gathers comprehensive details: names and contact information, wedding date (or target date range), venue status and preferences, estimated guest count, budget range for planning services, desired style and aesthetic (romantic, modern, bohemian, classic), cultural or religious elements, referral source, and availability for consultations.

AgentZap integrates seamlessly with popular wedding CRMs including HoneyBook, Dubsado, Aisle Planner, Planning Pod, and 17hats. Lead information flows automatically into your existing workflows, consultations sync with your calendar, and follow-up tasks are created—eliminating manual data entry.

Yes. The AI receptionist coordinates calendars across your entire team, matching couples with planners based on availability, wedding style expertise, venue familiarity, or any criteria you set. It books consultations at optimal times and can send preparation packets to both the couple and assigned planner.

The AI adapts its approach based on where couples are in their journey. For newly engaged couples exploring options, it captures inspiration and educates about services. For couples ready to book, it moves efficiently to scheduling. For existing clients, it handles updates and routes to the appropriate team member.

The AI introduces itself professionally as your virtual wedding planning assistant. Most couples appreciate the immediate, helpful response rather than leaving voicemails. The experience is warm, knowledgeable, and focused on capturing their vision. Callers can always request to speak with a planner directly.

Most wedding planners are fully operational within 48-72 hours. Our onboarding specialists configure your service packages, consultation types, qualifying questions, integration with your CRM, and custom responses. We provide dedicated setup support and testing to ensure the AI handles your unique business requirements.