Never miss a bride inquiry again. Our AI voice receptionist answers every call 24/7, qualifies engaged couples, schedules consultations, and manages vendor communications—while you create unforgettable celebrations.
Industry research shows why every bride inquiry matters
Your creativity is exceptional—but you cannot answer calls while creating magic
While you are executing a flawless wedding day, newly engaged couples are calling to inquire. Every missed call during events is a potential $4,500+ booking lost to competitors.
November through February brings a flood of inquiries exactly when you are busiest with holiday events and current clients. Without an AI receptionist, many slip through.
Florists, caterers, photographers, venues—everyone needs answers. Juggling vendor calls while meeting with brides fragments your attention and delays responses.
From bride inquiry to booked consultation in minutes
Newly engaged couple calls Saturday afternoon while you are at a wedding.
Captures wedding date, guest count, venue status, budget range, and style preferences.
Schedules discovery call for Monday at 2 PM based on your availability.
Receive instant summary with all details. CRM updated automatically.
"Thank you for calling Elegant Occasions Wedding Planning! I'm the scheduling assistant. Congratulations on your engagement! Are you calling to inquire about wedding planning services?"
"Yes! We just got engaged last week and we're looking for a full-service planner for our wedding next October."
"How exciting! October is a beautiful month for weddings. Do you have a venue booked yet, or are you still exploring options? ... And approximately how many guests are you envisioning? ... Perfect. Sarah has availability for a complimentary consultation this Tuesday at 10 AM or Thursday at 3 PM. Which works better for you?"
"Tuesday at 10 would be perfect!"
"Wonderful! I've booked your consultation for Tuesday at 10 AM with Sarah. You'll receive a confirmation email with a questionnaire to help make the most of your meeting. Is there anything specific you'd like Sarah to know before the consultation?"
Built specifically for the unique demands of wedding planning businesses
Instantly answers every call from newly engaged couples, capturing their vision, wedding date, guest count, and contact information 24/7.
Trained on your service offerings—full-service, partial planning, month-of coordination, destination weddings—explaining what each includes.
Instantly verifies your availability for wedding dates and suggests alternatives when you are already booked.
Records aesthetic preferences—romantic, modern, bohemian, classic, glamorous—to help match couples with your expertise.
Books discovery calls and in-person meetings at optimal times, sending couple prep guides to ensure productive first meetings.
Handles vendor calls professionally, takes detailed messages, and routes urgent matters immediately during event execution.
Recognizes urgent calls from vendors or clients during weddings and escalates immediately via text or call to you or your team.
Routes calls to appropriate team members based on wedding assignments, expertise areas, and availability.
Communicate with couples in Spanish, French, Mandarin, and 20+ languages—perfect for destination wedding planners.
Connect with 25+ wedding platforms and 5,000+ business tools
See how an AI receptionist delivers 24/7 coverage at 97% savings
Limited hours. Cannot answer during live weddings. Vacation and sick days create gaps.
True 24/7/365 coverage. Answers during weddings. No sick days or vacations. Never misses a bride.
Average wedding planning package is $4,500. Miss just one inquiry during a weekend event, and you have lost 3x your annual AI receptionist investment. AgentZap pays for itself on the first captured lead.
Get Custom ROI AnalysisYour AI voice receptionist handles routine calls while intelligently escalating urgent matters and VIP clients to you or your team.
Vendor emergency, client crisis, or timeline change triggers escalation
You or designated team member receives SMS and call with full context
AI briefs you on the situation, then transfers the call seamlessly
If unavailable, AI captures details and schedules urgent callback
See how wedding professionals are booking more consultations with AgentZap
"Before AgentZap, I was missing calls every Saturday during weddings. Now my AI receptionist captures every bride inquiry while I am focused on my clients. I have booked 40% more consultations since switching."
Sarah Mitchell
Owner, Blush & Bloom Events
Austin, TX
"Engagement season used to be chaos—phones ringing while I was meeting with current brides. The AI voice receptionist handles unlimited calls simultaneously, and every couple gets immediate attention. My conversion rate doubled."
Jessica Chen
Lead Planner, Elegant Affairs
San Francisco, CA
"The integration with HoneyBook is seamless. Qualified leads flow directly into my CRM with all details captured. I spend zero time on data entry and 100% of my time on what I love—creating beautiful weddings."
Amanda Rodriguez
Founder, Love Story Weddings
Miami, FL
The most advanced AI receptionist built specifically for wedding professionals
Unlike generic AI, AgentZap understands wedding terminology, planning stages, vendor relationships, and the emotional journey of engaged couples. It knows the difference between a bride inquiry and a vendor call.
The biggest challenge for wedding planners is being unavailable during weddings. Your AI voice receptionist answers every call on Saturdays and Sundays when you are executing events.
Wedding industry specialists configure your packages, consultation types, qualifying questions, and CRM integrations. Most planners are live within 48 hours.
Track inquiry sources, conversion rates, peak call times, and seasonal trends. Make data-driven decisions about marketing and pricing.
Everything you need to know about AI receptionists for wedding planners
An AI receptionist for wedding planners is an intelligent virtual assistant that handles all incoming calls 24/7—answering bride inquiries, qualifying engaged couples, scheduling consultations, and managing vendor communications. Unlike traditional answering services, an AI voice receptionist understands wedding planning terminology, can discuss your service packages, capture wedding dates and budgets, and integrate with wedding CRMs like HoneyBook and Dubsado.
Our AI receptionist asks strategic qualifying questions to help you identify ideal clients: wedding date and flexibility, venue status (booked or searching), estimated guest count, budget range for planning services, desired planning level (full-service, partial, or day-of coordination), cultural or religious considerations, and how they discovered your business. All details are logged and prioritized based on your criteria.
Absolutely. This is one of the biggest benefits for wedding planners. While you are executing a flawless wedding day, your AI receptionist handles every incoming call—whether from inquiring brides, vendors needing confirmation, or urgent matters requiring escalation. You can focus completely on your clients without missing opportunities.
The AI receptionist recognizes urgent matters—florist delivery changes, caterer timeline updates, venue emergencies—and can immediately escalate via text or call to you or your team. For routine vendor inquiries, it captures detailed messages and schedules callbacks, protecting your focus during event execution.
Yes. Your AI voice receptionist is fully trained on your service offerings—full-service planning, partial planning, month-of coordination, day-of coordination, destination wedding packages, and any custom services. It explains inclusions, answers common questions, and helps callers identify which package best suits their needs and budget.
Engagement season (November through February) brings a surge of inquiries exactly when planners are busiest with current clients. Your AI receptionist handles unlimited simultaneous calls, ensuring every newly engaged couple receives immediate, personalized attention. No more lost leads during your busiest months.
The AI receptionist gathers comprehensive details: names and contact information, wedding date (or target date range), venue status and preferences, estimated guest count, budget range for planning services, desired style and aesthetic (romantic, modern, bohemian, classic), cultural or religious elements, referral source, and availability for consultations.
AgentZap integrates seamlessly with popular wedding CRMs including HoneyBook, Dubsado, Aisle Planner, Planning Pod, and 17hats. Lead information flows automatically into your existing workflows, consultations sync with your calendar, and follow-up tasks are created—eliminating manual data entry.
Yes. The AI receptionist coordinates calendars across your entire team, matching couples with planners based on availability, wedding style expertise, venue familiarity, or any criteria you set. It books consultations at optimal times and can send preparation packets to both the couple and assigned planner.
The AI adapts its approach based on where couples are in their journey. For newly engaged couples exploring options, it captures inspiration and educates about services. For couples ready to book, it moves efficiently to scheduling. For existing clients, it handles updates and routes to the appropriate team member.
The AI introduces itself professionally as your virtual wedding planning assistant. Most couples appreciate the immediate, helpful response rather than leaving voicemails. The experience is warm, knowledgeable, and focused on capturing their vision. Callers can always request to speak with a planner directly.
Most wedding planners are fully operational within 48-72 hours. Our onboarding specialists configure your service packages, consultation types, qualifying questions, integration with your CRM, and custom responses. We provide dedicated setup support and testing to ensure the AI handles your unique business requirements.
Join 2,000+ wedding planners using AgentZap to capture every bride inquiry, qualify couples, and schedule more consultations. Start your free trial today.
14-day free trial • No credit card required • Setup in under 48 hours
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